In general, I am going to tell you about how to:
- schedule business meetings,
- lead negotiations,
- use informal meetings and networking,
- not to lose everything after the event.
What is a typical business conference?
Determine your goals
- meetings and negotiations with potential partners and clients,
- meetings and negotiations with existing partners and clients,
- networking, new connections,
- speaking and panel discussions,
- search for potential vendors, i.e. those who might offer something valuable to us.
Create your meeting schedule
- be intuitive: your head will be full of information in a few hours after the conference starts, and your schedule must help you here to understand swiftly what meeting is coming and whether you have any slot available for the new unplanned but important talk;
- be easily editable and allowing to move meetings quickly. Your meetings will be moved all around your schedule from time to time;
- be accessible without Internet connection which is always slow on any event;
- allow to add and view comments you have left to meetings earlier. Such comments will help you remember the meeting subject quickly;
- have a mobile version.
Schedule your meetings
How long shall you wait for the reply?
Check your schedule
So, what really shall you do when preparing for a business conference?
- Determine your goals. Why do you attend the conference?
- Create your meeting schedule. Make sure it can be viewed and edited from your mobile device without Internet connection.
- Learn conference schedule. Define what speakers and panel discussions you want to attend.
- Create a list of companies you want to meet with.
- Find names and contacts.
- Find the best place for meetings (booth, registration point, entrance, something else).
- Start getting in touch and schedule meetings. Add meetings and information about them to your schedule.